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From a messy PDF to a file you can trust.
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Hi! Still rebuilding bank statements by hand?
Generic converters flip debits and credits, and lose your balances.
Spreadsheets take hours, with no audit trail.
Meet ProofRows. Not a converter. Not a spreadsheet. A cleanup workspace.
Drop in your statement PDFs, even scanned ones.
ProofRows pulls out every date, amount and balance.
Click any row to see its exact source line.
Then it checks the math, right down to the cent.
Duplicates, gaps and shaky rows get flagged for you.
Then export to QuickBooks, Xero, Excel or OFX.
Review first, reconcile always. Every override is logged.
Try ProofRows free at proofrows.com. No credit card needed.
To the cent
balance must reconcile before export
Every row
confidence-scored and reviewable
Side by side
PDF and table, line-linked
Flexible exports
CSV · QuickBooks Online · Xero · XLSX · OFX · QuickBooks Web Connect
The cleanup tax
You didn’t become a bookkeeper to retype statements line by line.
Cleanup engagements live and die on the quality of the source data. When the original export is gone, the work usually looks like this:
01
Client sends three years of PDFs
Old, scanned, mixed banks, months missing. The bank export window has long closed.
02
Generic PDF converters mangle the numbers
Debit and credit columns flip. Running balances drift. Page breaks lose context.
03
Spreadsheets become the crime scene
Hours of copy, paste, find-and-replace. No audit trail of what was changed or why.
04
Bad data makes it into the books
Duplicate deposits. Wrong-signed transactions. Reconciliation breaks weeks later.
The ProofRows workflow
Six steps from messy PDF to clean accounting file.
Built around how a bookkeeper actually reviews a statement — not how a converter dumps a CSV at you.
Built for the review, not the upload
Every feature exists because a real bookkeeper got burned without it.
Side-by-side PDF review
Click any transaction; the source page scrolls and highlights the exact line. No tab-switching.
Confidence scores on every row
Per-row certainty from the extractor. Filter low-confidence rows into a focused review queue.
Beginning & ending balance check
Statement math has to reconcile. We surface the variance to the cent before you ever export.
Duplicate detection
Catches repeated rows within a statement and transactions repeated across a client's statements, plus missing months.
Vendor normalization
AMAZON.COM*RT4N9 → Amazon. Learns from your overrides per client workspace.
Accounting-ready exports
CSV, QuickBooks (CSV + .qbo Web Connect), Xero bank-import CSV, XLSX, and generic OFX.
Security & compliance
Handling client financials should never feel improvised.
You’re uploading your clients’ financial statements. Data is stored in the US on cloud infrastructure with its own SOC 2 Type II attestation and read by European AI — governed by a GDPR and CCPA data agreement. We publish the honest current state, including what we don’t yet hold ourselves.
Data stored in the US · cloud provider holds SOC 2 Type II
European AI provider · holds SOC 2 Type II + ISO 27001/27701
GDPR DPA (EU SCCs) + CCPA / CPRA data rights
We never train models on your client data
Encrypted in transit and at rest · per-tenant row-level security
Card payments handled by Stripe — we never store card numbers
Our own SOC 2 Type II: on the roadmap, not yet attested
Authentication & payments by
Google Microsoftstripe
Stored in the US, encrypted
Statements live in a US region on cloud infrastructure that holds its own SOC 2 Type II attestation — encrypted in transit and at rest, with per-account row-level isolation.
Read by European AI, never trained on
Read by a European AI provider that holds its own SOC 2 Type II and ISO 27001/27701 certifications. We never use your data to train models, and it stays in your tenant.
GDPR + CCPA, by agreement
A DPA incorporating the EU Standard Contractual Clauses, plus California (CCPA/CPRA) data rights. You stay the data controller.
Source PDFs auto-delete
Deleted 30 days after a statement is exported or marked ready, or 90 days after upload if it never is. Transactions and proof receipts stay.
Client workspaces
Each client's statements, exports, and proof receipts live in their own workspace, isolated by row-level security.
Built for financial cleanup workflows
Designed with practicing bookkeepers. We publish the honest current state of our compliance posture, vendor attestations included.
Private · in your browser
Try it without uploading a thing.
Got a statement you’d rather not send anywhere? Our free in-browser converter extracts it on your own machine — the file never leaves the tab. Open your Network tab and watch: 0 bytes uploaded.
Try the private converter Free · no sign-up
Nothing is uploaded
The file is read and parsed inside your browser tab — it never reaches our servers or any third party.
No account, no wait
Drop a PDF or scan and get a clean transaction table on the spot. Free, no sign-up.
Every balance checked
Each row is reconciled against the running balance, so a misread digit gets flagged, not trusted.
Use cases
The engagements where messy PDFs are the whole job.
ProofRows does one thing, deliberately: turn statement PDFs back into clean, reconciled books. Every engagement below depends on getting exactly that right.
High volume
Cleanup bookkeeping
Catch up 6–24 months of neglected books from PDFs alone.
Time-sensitive
Tax-season catch-up
Reconstruct missing months ahead of an extension deadline.
First 30 days
New client onboarding
Inherit a client mid-year. Bring in statements before QBO sync.
Forensic
Historical reconciliation
Rebuild a year of transactions when the original export is gone.
Audit-ready
Forensic / due diligence
Working from PDFs only? Produce a clean ledger an auditor can read.
One-time
Migration from manual sheets
Replace a six-tab Excel of patched data with a reviewed import.
Compare
Not a converter. Not a spreadsheet. A cleanup workspace.
Comparison reflects the workflows ProofRows was built around — we made it because we ran each of these by hand ourselves.
Pricing
More pages for less than old PDF tools.
Bookkeeper-friendly: no per-statement gouging, no contact-sales footguns, no surprise overage charges. Start free with 150 pages, then keep a real monthly page pool.
Monthly stays monthly — no automatic annual conversion, and cancel in one click from the billing portal.
Starter
Solo bookkeepers$19/ mo
Solo bookkeepers cleaning regular monthly client statements.
- 250 statement pages / mo
- Unused pages roll over one month
- Full exports in every format
- Side-by-side PDF review
- Balance, running-balance, and duplicate checks
- Batch upload, client workspaces, API, webhooks
- 1 user · 30-day source retention
MOST POPULAR
Firm
High-volume solo$79/ mo
High-volume solo bookkeepers with steady cleanup volume.
- 2,000 statement pages / mo
- Unused pages roll over one month
- About 4¢ a page
- Full exports in every format
- Balance, running-balance, and duplicate checks
- Batch upload, client workspaces, API, webhooks
- 1 user · 30-day source retention
Cleanup Pro
High volume$149/ mo
High-volume single-user cleanup work and batch processing.
- 5,000 statement pages / mo
- Unused pages roll over one month
- About 3¢ a page
- Full exports in every format
- Balance, running-balance, and duplicate checks
- Batch upload, client workspaces, API, webhooks
- 1 user · 30-day source retention
Public page-based tools advertise examples like $20 for 60 pages, $111 for 640 pages, and $360 for 2,000 pages. ProofRows starts at $19 for 250 pages, with no surprise page fees.
Free trialNo credit card
Every new account starts with 150 statement pages for 14 days. Run a real cleanup end-to-end before you pick a plan.
Why the balance check is non-negotiable
“A statement that doesn’t reconcile to the cent isn’t done. ProofRows won’t let beginning + credits − debits drift from the ending balance — so a tired-Friday duplicate deposit gets caught before it ever reaches the books.”
The ProofRows principle
Review-first, reconcile-always — the way a bookkeeper would
Δ $0.00
target variance before export
Every row
confidence-scored & reviewable
Side by side
PDF line ⇆ extracted row
Audit log
every override timestamped
FAQ
Frequently asked questions
- Can ProofRows convert bank statement PDFs to CSV?
- Yes. ProofRows extracts transactions from bank-statement PDFs — text-based or scanned — and lets bookkeepers review, edit, validate, and export the results as CSV. The QuickBooks-ready and Xero-ready CSV profiles import cleanly into those tools through their native bank-import wizards.
- Does ProofRows work with scanned bank statements?
- Yes. Scanned and image-only statements are read with built-in OCR, then parsed into transactions the same way as text PDFs. Low-confidence rows from rough scans are flagged for review, and the workspace shows any balance variance before you export.
- Can I import ProofRows exports into QuickBooks?
- ProofRows exports QuickBooks-ready CSV (for the Banking → Upload from file wizard) and .qbo Web Connect files that QuickBooks Online and Desktop import natively. A direct push to QuickBooks Online isn't available yet. ProofRows is not affiliated with or endorsed by Intuit.
- Can I import ProofRows exports into Xero?
- ProofRows exports a Xero-ready CSV that supports Xero's bank-import workflow (Accounting → Bank accounts → Import a statement). A direct Xero API push is on the roadmap. ProofRows is not affiliated with or endorsed by Xero.
- Does ProofRows export to Excel (XLSX)?
- Yes — XLSX export is supported today. CSV files produced by ProofRows also open cleanly in Microsoft Excel, Apple Numbers, and Google Sheets.
- Is ProofRows a replacement for bookkeeping software?
- No. ProofRows is a statement-cleanup workspace. It prepares transaction data for import or reconciliation in accounting tools like QuickBooks Online or Xero. It is not a ledger of record.
- Who is ProofRows built for?
- ProofRows is built for solo bookkeepers, small bookkeeping firms, accountants, tax preparers, QuickBooks ProAdvisors, cleanup bookkeeping specialists, and fractional CFOs who receive bank statements as PDFs.
- How long do you keep my client's bank statements?
- Source PDFs are deleted 30 days after each statement is exported or marked ready, or 90 days after upload if it is never finished. The extracted transactions and export-log audit trail stay for the life of the account. Account deletion cascades and removes every row, file, and auth artifact in a single transaction.
- Do you train AI models on my client's bank statements?
- No. We do not train models on customer data, and our application does not write statement text back to the database from the model — the only path through is a strict schema validation.
- How accurate is the extraction?
- Confidence scores show which rows need attention, and balance validation compares the calculated and printed ending balances. Deposit accounts use beginning + credits − debits; credit-card debt uses beginning + debits − credits. Marking a statement ready requires reconciled balances and resolved review flags. File exports can include flagged rows; unresolved duplicates and missing amounts must be corrected or excluded. Review the source before importing an export into your books.
More questions? Contact support or read the full FAQ.